Call for Submissions

Top 10 Guidelines for Workshop Submissions

  1. Workshop topics should be relevant to current concerns/needs of the membership. Workshop topics can include, but are not limited to…
    • Teaching skills, teaching methods, faculty development, professional development, QI / Patient Safety, health advocacy, novel curricula, novel educational venues, educational innovations, evaluation and feedback, medical education research.

  2. Be clear about what you are trying to do.
    • Why is the workshop important?
    • What can attendees expect to learn?
    • What are the actual deliverables that attendees will receive (hand-outs, take-homes, etc.)?

  3. Identify if the workshop is designed to be:
    • Mostly a small group lecture format with questions allowed.
    • A highly interactive workshop to illustrate the use of a novel tool.
    • A simulation of a faculty development exercise that can be replicated at one’s home institution.

  4. Workshops should provide the opportunity for audience participation.
    • Participation may be enhanced through breakout groups, large group discussion, individual worksheets, periodic Q&A, etc. One size need not fit all.
    • Use small group exercise if it fits with your workshop design….don’t force it.

  5. Leave ample time at the end of the workshop for questions.
    • Most workshop sessions are 60 or 90 minutes in length. Depending on the length of your session, make sure ample time is reserved for questions, speaker transition, etc.
    • Be realistic about how much you are trying to fit into the session.
    • There will often be more discussion than you may anticipate.

  6. Limit workshop presenters as necessary to streamline the workshop.
    • Two to three presenters are usually a good fit for most sessions.
    • Multi-institutional or multi-disciplinary groups can enhance generalizability, but is not a “must.”

  7. Anticipate where discussions can be taken off topic and plan ways to keep the group on task.
    • Control of session is key. Keep the presentation moving so as to present the complete story.
    • Moderate discussion so that all have the ability to query as well as share.
    • Feel free to call on people for input, but be sure to spread the participation around.

  8. Keep background information/slides to a minimum.
    • Discussion helps expand content of your workshop in a direction most relevant to the attendees.

  9. Make sure the title of your workshop reflects the actual content & format of the workshop.

  10. The most highly-rated workshops provide concrete “take-home” material.
    • These are materials which attendees can adapt or otherwise use at their home programs.
    • These can be paper-based, electronic, web-based, worksheets completed at the session, curriculum samples, bibliographies, etc.
    • Consider collecting email addresses for follow-up delivery of materials.
    • Be sure to get your presentation to the AAIM staff on time—the most eager participants will have reviewed it in advance or printed it to take notes.