Housing FAQs

AAIM has negotiated discounted hotel rates for AIMW attendees. Please visit the hotel page for full details.

All reservations must be made through our official housing company, Orchid Events, to receive the conference rate.

A link to make hotel reservations will only be available on your registration confirmation email. You must be registered for AIMW in order to make a hotel reservation within the conference block. The negotiated rate is based on first-come, first-served and on availability. After cut-off day or sell out, hotels may charge higher rates.

See the hotel page for full details.

Reservations cancelled after February 24, 2027, will be subject to a $25 cancellation fee for each room cancelled. Cancellations received within 72 hours of arrival date will be charged one night’s room rate and tax by the hotel in addition to the $25. Cancel fees will be charged at the time of the cancellation for each room reservation cancelled.

Your reservation acknowledgement will provide detailed instructions and appropriate links needed to make any changes or modifications to existing reservations. Some changes and cancellations can be made online or by contacting Orchid Events; after the cutoff, please contact your hotel directly to make changes and/or cancellations.

No, the meeting registration and hotel room reservations are not linked. Please contact the Alliance to cancel the meeting registration and Orchid Events to cancel the hotel reservation.

For questions or special requests, please contact Orchid Events.  Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.