Speaker FAQs
On behalf of the Alliance, thank you for agreeing to speak at Academic Internal Medicine Week. Please review the frequently asked questions. If you have additional questions, please contact meetings@im.org.
What audiovisual equipment is available for my session?
The following audiovisual equipment comes with each presentation type:
Workshop
-
- Screen and LCD Projector
- Flip chart and markers
- Podium and head table
- Theater seating up to 100 people
- Free Wi-Fi will be available in all meeting rooms
Does AAIM supply laptops for workshop sessions?
No, AAIM does not provide laptops for workshop sessions and speakers will provide their own laptops; AAIM will provide standard cables to connect the projector to your laptop.
Does AAIM provide Mac adapters?
No. If you require a Mac adapter for your session, please bring one with you.
The conference app includes interactive session “Social Q&A.” The new Q&A feature is optional and workshop speakers are not required to use it. Below are instructions on how to view and use the Social Q&A.
From the AIMW Conference App:
- Select schedule from the list of menus
- Select workshop session
- Select “Ask a Question” (below the session description) in the “Resources” section
- Participants click the + sign to enter a new question
- For questions entered by others, click the up arrow (to the left of the question) to “up vote” the question in the list. Questions with the most upvotes rise to the top of the list.
Does AAIM print handouts for workshop sessions?
No, AAIM does not print handouts for workshop sessions. If you require handouts for your session, please bring them with you. AAIM will also post your handouts to the conference app along with your presentation.
How early can I arrive to the meeting room to set up my presentation?
AAIM cannot guarantee entrance into your meeting room more than 15 minutes prior to your presentation. Most meeting rooms are in continuous use for sessions or committee meetings. Please check the agenda when you arrive onsite to confirm what time you can access the meeting room.
When should I submit my presentation?
Please submit all meeting materials (slides, handouts, articles, etc.) through the presentation upload link. AAIM provides workshop presentation material to all meeting participants on the conference app. Please submit all presentation materials no later than close of business Wednesday, March 23, 2027.
Where do I send my presentation?
Follow the instructions on the presentation upload link.
Why does AAIM request my presentation before the meeting?
AAIM posts presentations to the conference app prior to the start of the meeting so participants may download and view before the session, if desired.
Can I update my presentation after the meeting has concluded?
Yes. Please submit updated meeting materials through the presentation upload link before, during, and after the meeting so that participants have access to the most up-to-date presentations.
If I am a speaker do I need to register?
Yes! All workshop and poster presenters for AIMW are required to register and pay the registration fees. Workshop and poster presenters who do not register by the deadline will be removed from the agenda.
Do I need to register for the precourse if I am speaking at the precourse?
No. Speakers who elect to attend the precourse will not be charged the registration fee. However, if you intend to participate in any other part of AIMW, please email meetings@im.org
Can I add additional presenters to my workshop session?
Yes (but to not exceed the limit of 4 total). Please contact (703) 341-4540 or meetings@im.org with any changes to speakers for your session.
Who should I talk to if I have questions while onsite at the meeting?
If you have any questions while onsite at the meeting, please visit the onsite registration desk and a member of the AAIM staff will assist you.
How will workshop rooms be set?
The workshop rooms will be set in theater style for up to 100 participants.
Can I change the way the room is set up?
Because meeting rooms are in continuous use, AAIM requests that speakers do not change the meeting room set. If you need to change the room set, you must return it to theater style at the end of the session.
What items must I submit prior to the meeting?
Please submit the following items prior to the meeting via email to meetings@im.org:
- Speaker confirmation forms (via the link provided in the speaker confirmation email), are due Monday, December 1, 2026.
- Presentations are due by close of business Wednesday, March 21, 2027.
What is the schedule for AIMW?
The AIMW schedule page and the conference app contain all agendas for the meeting.
How do I make my hotel reservation?
Please visit the hotel page for information on how to reserve your hotel room.