Registration FAQs

What are the registration fees?

Visit the registration page for fees.

If I am a speaker do I need to register?

Yes! All workshop and poster presenters are required to register and pay registration fees. Workshop and poster presenters who do not register by the registration deadline will be removed from the agenda.

Why am I seeing the nonmember price when I know I am a member?

The membership roster for your institution may not be up-to-date. Please call the Alliance office at (703) 341-4540 or email memberservices@im.org to update your membership status. Refunds will not be issued for incorrect membership status. If you choose to register before your membership status is verified, the difference will not be refunded to you. No exceptions.

Why can’t I register someone else / why don’t I see them as an option?

If a registrant can not be located in our system, a profile will need to be created for that individual prior to registering them. To create a new user profile, please go to the registration page and follow the instructions at the top of the page for registering another individual. Then choose “Register New Customer” from the appropriate screen to create a profile and then register the individual.

Which track should I register for?

Review the attendee tracks on the registration page to identify which track is most applicable to your interests.

Does AAIM offer a one-day pass registration?

AAIM does not currently offer a one-day pass for AIMW. Contact the Conferences and Meetings team at meetings@im.org with further questions.

What virtual options will be available?

Meeting registration will include access to on-demand workshop content after the conference.

Are there other sites I can use to register?

No! www.im.org is the only place to officially register for Academic Internal Medicine Week. Please do not provide your credit card details or other payment information to another organization for registration. Registrations obtained through organizations other than Alliance are not guaranteed. Registration poachers misrepresent themselves by illegally using the Alliance logo. When seeking conference information or conducting AAIM-related transactions online, please ensure you are on www.im.org.

Can I bring a guest with me?

Yes, the guest fee for anyone over 21 years of age is $150. This allows them entrance to the exhibit hall for both evening receptions only. Guests under 21 years of age are not permitted (this includes children).

How can I pay for my registration?

AAIM accepts registration payments via credit card (Visa, Mastercard, Discover, and AMEX), check or ACH. Please see the registration page for full payment details and deadlines.

Can I switch my payment to a different credit card after completing my registration?

Unfortunately, we're unable to process refunds or transfer payments to a different card once the transaction is complete. Initial payment methods are final.

How can I obtain a copy of the W-9 in order to process a check payment?

Please email accountspayable@im.org to receive a copy of the latest W-9.

How can I add a precourse to my registration?

Individuals can register for a precourse at the time of initial registration. If registration has already been completed, please email meetings@im.org to make any changes to your registration.

How do I cancel my registration?

All cancellations must be sent in writing to meetings@im.org by Monday, March 15, 2027.

If I cancel my registration, can I still get a refund?

Cancellation refund requests submitted prior to January 31, 2027, are eligible for a full refund, less a $150 administrative fee.

Cancellation refund requests submitted between January 31 and March 15, 2027, are eligible for a 50% refund. No refunds will be granted for requests received after March 15, 2027. All cancellations must be sent in writing to meetings@im.org by Monday, March 15, 2027.

Refunds, if eligible will be made in the same form as original payment. If the attendee cancels and has not paid their registration fee, they will be responsible for the cancellation fee.  Registrants and institutions who do not pay their cancellation fee will be prohibited from registering for future meetings.

Registration payments are final. No transfers of payment types or credit cards are allowed. AAIM does not allow transfer of registrations or registration fees. AAIM regrets that refunds will not be given for no-shows including but not limited to: flight delays/cancellations, inclement weather delays, personal or family illness, changes to work schedules, membership status, or other travel related issues. No exceptions.