Poster Abstract FAQs

How big should my printed poster be?

Each poster will be assigned a 4 foot tall x 8 foot wide poster board in the reception ballroom; your poster can be any size within those parameters. Thumbtacks will be provided for your use.

Does AAIM print poster abstracts for the reception?

No, AAIM does not print poster abstracts for the poster reception. Please bring your printed poster with you. All digital posters and presentation recordings will be available to view on-demand in the app.

How early can I arrive to set up my poster?

Posters may be set up starting Sunday, April 4, at 7:00 a.m. The AIMW27 poster session will be in-person, Monday, April 5, from 5:00 -6:30 p.m. All poster abstracts must be set up before the start of the reception. Thumbtacks will be provided for you.

When do I have to remove my poster abstract?

All posters must be picked up by 10:00 am, Tuesday, April 6. After 10:00 am, Tuesday, April 6, there is no guarantee posters will be saved.

When should I submit my digital poster and video presentation?

Please submit your digital poster (PDF) and video recording through the poster upload link later than close of business Wednesday, March 24, 2027.

Where do I upload my poster material?

Please use the poster upload link and label all files with the assigned poster number. Please contact meetings@im.org if you have any questions about the poster material upload process.

Why does AAIM request my poster material before the meeting?

AAIM uploads digital posters and video presentations to the app prior to the start of the meeting so participants may view on-demand before the meeting, if desired.

If I am a speaker do I need to register?

 Yes!  All workshop and poster presenters for AIMW are required to register and pay the registration fees. Workshop and poster presenters who do not register by the deadline will be removed from the agenda.

Can I add additional presenters to my workshop session?

Yes but to not exceed the limit of 4 total. Please contact (703) 341-4540 or meetings@im.org with any changes to speakers for your session.

Who should I talk to if I have questions while onsite at the meeting?

If you have any questions while onsite at the meeting, please visit the onsite registration desk and a member of the AAIM staff will assist you.

What items must I submit prior to the meeting?

Please submit the following items prior to the meeting via email to meetings@im.org:

• Speaker confirmation forms (via the link provided in the speaker confirmation email), are due Monday, December 1, 2026.
• Presentations are due by close of business Wednesday, March 24, 2027.

What is the schedule for AIMW?

The AIMW schedule page and the conference app contain all agendas for the meeting.

How do I make my hotel reservation?

Please visit the hotel page for information on how to reserve your hotel room.